Effective Date: 01 January 2025

At Super Fitout, safety and security are not merely operational requirements- they form the foundation of every decision, process, and partnership we undertake. We recognize that interior design and fit-out projects involve multiple disciplines, complex environments, and diverse teams. Whether a project is residential, commercial, or industrial, safeguarding human life, property, and assets remains our highest priority.

Our approach to safety and security is comprehensive. It goes beyond meeting the legal obligations imposed by Qatari law or international building codes. It is about cultivating a culture of responsibility- where every individual, from management to site worker, understands that safety is not a rule to follow but a shared value to uphold.

Our Safety Philosophy

The guiding principle of our safety policy is simple: every incident is preventable. We work on the belief that safety should never be reactive but built into the very design of how we operate. Before any project begins, risk is anticipated, mitigated, and controlled. This proactive mindset ensures that our people, partners, and clients can trust the integrity of our work environments.

We encourage transparency in safety reporting, open communication about potential hazards, and continuous improvement through training and supervision. No target, deadline, or financial consideration can ever override the commitment to maintaining a safe workplace.

Compliance with Legal and Regulatory Frameworks

Super Fitout strictly adheres to all health, safety, and environmental (HSE) laws and regulations applicable within the State of Qatar. We align our practices with:

• Qatar Labour Law (Law No. 14 of 2004)
• Civil Defense standards and Fire Safety Codes
• Qatar Construction Specifications (QCS 2014 and subsequent updates)
• Relevant international frameworks such as ISO 45001:2018 (Occupational Health and Safety Management Systems) and ISO 14001:2015 (Environmental Management Systems)

Our compliance is not limited to mere documentation. We maintain a working partnership with certified consultants, regulatory authorities, and safety inspectors to ensure that our sites are fully compliant at all stages of work - from mobilization to final handover.

Safe Project Environments

Every project site under Super Fitout's supervision is managed according to a Site-Specific Safety Plan (SSSP). This plan is drafted in consultation with safety officers, project managers, and engineers to identify unique risks associated with the scope of work.

The plan typically covers:

• Emergency evacuation routes and assembly points
• Fire safety protocols and extinguisher locations
• Scaffolding and ladder safety procedures
• Electrical safety standards and lock-out/tag-out systems
• Material handling and storage guidelines
• Environmental controls for dust, noise, and waste management
• Daily toolbox talks and weekly safety audits

By maintaining strict procedural discipline, we minimize risks of injuries, property damage, or environmental impact.

Safety in Design and Material Selection

We believe that safety begins at the design table. Interior fit-out decisions such as materials, finishes, fixtures, and spatial layouts have long-term implications for health and security. Our design team, therefore, integrates safety assessments into every proposal.

This includes:

• Selecting fire-rated materials, paints, and fabrics compliant with Qatari Civil Defense standards.
• Ensuring proper ventilation and air quality in enclosed spaces.
• Using non-toxic, low-VOC materials to promote healthier indoor environments.
• Designing ergonomic spaces that prevent slips, falls, and strain injuries.
• Applying electrical and data cabling layouts that reduce overheating and fire risk.

Safety by design ensures that the environments we create are not just beautiful, but also sustainable and secure for years to come.

Security of Property and Assets

Super Fitout applies stringent measures to protect client property, materials, and information. Every project site is treated as a controlled access zone, with entry limited to authorized personnel.

We employ:

• Site identification systems for workers and visitors.
• 24/7 security monitoring where required.
• Secure material storage with inventory tracking.
• Digital documentation systems with restricted access.
• Confidentiality protocols for client drawings and design data.

Security protocols are audited periodically to ensure compliance with both internal policies and client-specific contractual requirements.

Worker Health and Welfare

We recognize that safety extends beyond physical protection. True safety includes the mental and physical well-being of every individual working under our supervision.

We ensure:

• Access to potable water and sanitation facilities at all sites.
• Provision of personal protective equipment (PPE) helmets, gloves, vests, boots, harnesses at no cost to workers.
• Medical first aid kits and trained first responders on every project site.
• Periodic health checks, especially for workers in high-risk tasks or hot environments.
• Reasonable working hours and adequate rest breaks.

Super Fitout's welfare standards are aligned with international labor ethics and local Ministry of Labour directives.

Training and Awareness

Education is the most powerful safeguard. Every team member, irrespective of their designation, undergoes structured safety training before and during project execution.

Our training modules include:

• Site induction and orientation programs
• Equipment handling and machine operation
• Fire safety and emergency response
• First aid and incident reporting
• Working at heights, confined spaces, and electrical safety

We also encourage peer accountability where each worker takes responsibility for not only their own safety but also for their colleagues.

Emergency Preparedness and Crisis Response

Despite preventive measures, emergencies can occur. Super Fitout has developed a robust Emergency Response Framework designed to mitigate loss of life, property, and environmental damage.

This includes:

• Clearly marked evacuation routes and muster points
• Coordination with local Civil Defense and emergency services
• Appointed fire marshals and emergency wardens
• Regular drills simulating various emergency scenarios
• Immediate incident reporting and investigation protocols

Post-incident reviews are conducted to analyze causes, apply corrective actions, and prevent recurrence.

Environmental Safety and Sustainability

Safety and sustainability are deeply interlinked. We ensure that our activities protect not only people but also the environment in which they live and work.

Key initiatives include:

• Safe disposal and segregation of construction waste.
• Responsible sourcing of sustainable materials.
• Minimizing noise and dust emissions during execution.
• Energy-efficient site operations.
• Adopting green interior practices where feasible.

This holistic approach ensures compliance with Qatar’s environmental policies and demonstrates our commitment to a safer, cleaner future.

Digital and Data Security

In an increasingly digital construction ecosystem, data security forms part of our overall safety framework. All client data including designs, drawings, contracts, and financial details are handled through secure servers and encrypted channels.

Access to sensitive information is restricted to authorized project managers and technical staff. We implement periodic audits, password management policies, and data backup systems to prevent unauthorized use or loss of information.

Contractor and Vendor Safety Alignment

Our commitment to safety extends beyond our internal teams. Every subcontractor, supplier, or partner working with Super Fitout is required to follow the same safety and security standards that we uphold.

We evaluate all third-party vendors based on their HSE performance records and compliance documentation before awarding contracts. Regular joint inspections, safety meetings, and audits ensure that alignment is maintained throughout the project lifecycle.

Continuous Improvement and Accountability

Safety is not static. Regulations evolve, technologies change, and new insights emerge. Super Fitout maintains an internal Safety Review Committee responsible for:

• Auditing ongoing projects.
• Reviewing incident reports and near-misses.
• Updating safety policies and manuals.
• Recommending new tools, training, or protective systems.

Our leadership team personally reviews safety performance metrics each quarter. This top-down accountability reinforces our commitment that safety is never compromised for convenience or cost.

Client Safety and Post-Completion Security

Our duty of care continues even after project completion. Clients are provided with safety manuals and maintenance guidelines covering fire systems, electrical panels, furniture installation, and emergency exits.

We also offer post-handover inspections to ensure that safety systems remain functional and compliant. This commitment builds confidence that every interior we deliver meets not only aesthetic aspirations but also the highest safety benchmarks.

Legal Responsibility and Duty of Care

Under the principles of Qatari law and general common law duty of care, Super Fitout acknowledges full legal responsibility for maintaining safe workplaces and preventing foreseeable harm. We ensure that:

• All employees and subcontractors are aware of their legal rights and obligations.
• Site conditions comply with the provisions of the Qatar Labour Law, Fire Safety Code, and related ministerial decrees.
• Any breach or incident is reported transparently to the concerned authority.

We maintain adequate insurance coverage for public liability, worker compensation, and professional indemnity - ensuring that our clients and workforce are protected under all circumstances.

Our Promise

Safety and security at Super Fitout are not slogans or checkboxes — they are commitments that shape our reputation and define our identity. Each structure we build, each design we deliver, carries a silent guarantee: that it was created with care, precision, and the utmost respect for human life.

We believe that the true success of a fit-out project is not measured merely by its visual excellence but by the confidence and peace of mind it provides to everyone who enters the space.

Super Fitout - Building with Integrity, Securing with Care.
For further information or to report any safety or security concern, please contact:
[email protected]
www.superfitout.com